GDPR Compliant Privacy Policy
Terms
KHPPU - King's Hospital Past Pupils’ Union
Members - All past pupils of the The King’s Hospital School are members.
Associate members - Non past pupils who are closely associated with the school, for example some staff or parents etc.
Members and Associated members are herein after called Members
Controller - means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Processor - means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;
Privacy Policy
Below the KHPPU will explain in plain language;
- What data we collect,
- Why we collect it,
- How we collect data,
- Under what permissions we collect it,
- How we protect it
Firstly we would like to guarantee you that, irrespective of GDPR, we have always valued and respected your association, involvement and interaction with the KHPPU and, therefore, we have proactively protected the information we have about all our members.
How are you a member of the KHPPU?
The KHPPU is the past pupils’ union of the King’s Hospital school. Members choose to opt in and volunteer their contact details at the time of leaving school or subsequently.
Please note: As a King’s Hospital school leaver who opts not to submit contact data to the KHPPU this does not exclude you from the services and support of the KHPPU. By not submitting your contact details you are just opting to be an anonymous member. You will just not receive updates, news and event information. You are always welcome to contact us for support, networking or just reconnection with other past pupils. If you wish to engage in this way please state so in all correspondence. Your choice to do so is confidential and will only be known to the relevant KHPPU committee members.
Associate members of the KHPPU may be some teachers or parents who choose to join the network.
The KHPPU is, however, a fully independent body and as such any data, personal or otherwise, is strictly used for KHPPU purposes. No data is ever shared with any other body. Within the KHPPU, currently, only two people have full access to the KHPPU database. Under the terms of the legislation they are the Controller and Processor of the information.
What information do we desire?
The personal information desired by the KHPPU is;
- Full Name
- Email Address
- Connection to the KHPPU
- Past Pupil
- Teacher
- Parent
- Governor or
- Friend of KH
- If you are a past pupil what year you left (or would have left) 6th form
- The country you are currently located in
- What industry you work in
- Your level of experience in that industry and
- The name of the company you work with or own
- Telephone number*
- Address*
*PayPal purchase requirements or information submitted perhaps in the absence of an email.
Why do we want this specific information?
This information is used to enrich the networking, mentoring and support of the KHPPU network. For example; a student (or the school on behalf of students) may request support in choosing a career. We then search our network and if a suitable match(s) is/are found, we, the KHPPU, will contact the parties and requisition their permission to open up channels of communication.
The primary use of the information is simply to update you about activities, news and encourage networking.
How and under what permissions do we collect data?
Data is collected both offline and online.
Offline
Personal information is volunteered by members at face to face events such as the KHPPU Business Network Lunch, Annual Dinner and at the meet the KHPPU event with current 6th formers in the school.
Online
We collect data with your permission through voluntary submission on
- The KHPPU website
- Through your submissions to MailChimp usually via a link from the KHPPU social media pages
- Through payment information submitted via PayPal
We also use your connection to the KHPPU LinkedIn profile to fill in some of the data desired above. The LinkedIn data is publicly available data on your profile. We only collect the publicly available data of those who chose to connect with the KHPPU via LinkedIn.
Cookies
In order for any dynamic website to work properly the code gathers information about the user in order to help them navigate the website. This information is held in a file called a cookie.
If you just browse the website without logging in our cookies only store basic information such as a session id. Under that session id your navigation is tracked around the site (so that if you press the back button for instance it knows what page you were on last). The cookie also stores any information you may submit to the site on a form or as a post.
If you log into the site the cookie recognises that the session id is associated with a particular profile and records the above under that profile.
The cookies contain time stamps for each action.
Google Analytics
The KHPPU website uses Google analytics to record how many visitors travel to the site, from where, at what time and to what pages for how long.
How long is the data used for?
Your membership of the KHPPU is lifelong unless you request to terminate your association with you union.
What rights do you have over the data?
The KHPPU recognises that this information is wholly yours. You have full control over what we store and how we use it. If you wish to alter the uses we describe above please just click the link below and email us your instruction. The KHPPU Controller and Processor will make those changes within 24 hours.
The KHPPU is your organisation. If you have any concerns with any of the above please contact us to express them. In accordance with the rules of the union and in compliance with GDPR regulations those concerns / complaints will be addressed.
How is your data protected?
Your data is stored in encrypted format both locally and online on the KHPPU server.
The KHPPU only uses trusted online suppliers of services such as
- Facebook,
- Twitter,
LinkedIn, - MailChimp and
- PayPal
These companies must also protect your data under GDPR.
How can you raise an issue?
To alter in any way the way we store or use your data please click below to email us your instructions.
Please remember that we value and protect your information as a matter of course. You can be confident this information will not be misused or shared to third parties ever.
How can you update your information?
Please click below and answer the following questions (as you feel appropriate) in the email to update your information.
- Full Name
- Email Address
- Connection to the KHPPU
- Past Pupil
- Teacher
- Parent
- Governor or
- Friend of KH
- If you are a past pupil what year you left (or would have left) 6th form
- The country you are currently located in
- What industry you work in
- Your level of experience in that industry and
- The name of the company you work with or own
- Phone number if you wish and
- Home address if you wish